TERMS OF SERVICE

It is your responsibility to fully understand the terms and conditions for the retreat. Please read carefully what is and is not included in your retreat package and view all encompassing on the website. Should you have questions regarding the terms and conditions, we are available for consultation and would be happy to clarify any areas in advance of signing a contract with us. 

PAYMENT TERMS & CANCELLATIONS

1. Retreat Pricing

All prices are per person and are set in advance of the retreat start date. Prices include retreat costs only; they do not include travel costs to and from the retreat.

2. Retreat Payment & Deposit

Due to the short booking window for this Deep Rest Autumn retreat (09 - 12.10.25), reservations can only be confirmed with full payment. Payment is accepted by bank transfer.

All payments are strictly non-refundable. If full payment is not received within the timeframe communicated by The Host (generally within five (5) business days of receiving payment instructions), The Host reserves the right to cancel your reservation and fill your spot. Every effort will be made to avoid this situation by contacting you prior to cancellation.

3. Strict Cancellation Policy

Once payment is made, no refunds will be issued under any circumstances. If you are unable to attend, you may transfer your reservation to another individual (e.g. a friend) by notifying Habiba Jaziri (“The Host”) in writing via email at info@hej-elements.com. Such transfer is subject to written approval by The Host and must be arranged prior to the retreat start date.

Exceptions to this cancellation policy cannot be made for any reason, including but not limited to: illness, weather, natural disaster, terrorism, civil unrest, personal emergencies, or other unforeseen events. There is no refund for late arrival or early departure.

We strongly recommend that all participants obtain comprehensive travel insurance (including trip cancellation, health, and medical evacuation coverage) to protect against unforeseen circumstances.

4. Transfer Policy

Reservations cannot be transferred to another retreat. They may only be transferred to another individual for the same retreat, subject to prior written approval by The Host.

5. Retreat Cancellations by The Host

The Host reserves the right to make any changes deemed necessary, including but not limited to: advertised excursions, arranged transportation, or meals.

In the rare case that The Host cancels the retreat:

• Participants will be offered either a transfer to another retreat (if available) or a full refund of payments made to The Host.

• The Host is not responsible for any additional expenses or damages incurred as a result of the cancellation, including but not limited to: airfare, travel documents, visa costs, vaccinations, or other travel-related expenses.

• The Host reserves the right to cancel a retreat prior to departure in the event of insufficient enrollment. In such case, a full refund of all payments made to The Host will be issued. No further compensation will be provided.

6. Travel Documents

Participants are solely responsible for securing and carrying valid travel documents. For EU nationals, a valid passport or national identity card is required for travel within EU/Schengen countries. Non-EU family members or participants from outside the EU must ensure compliance with applicable travel rules and entry requirements.

ROOMMATES

7. Roommate Assignments

Retreat rates are per person. Shared rooms require shared occupancy for the advertised rate. If you book a shared room without a specified roommate, The Host will make every effort to assign you one. Should a roommate not be available, you will be required to assume the single occupancy rate.

ACKNOWLEDGEMENT & LIABILITY WAIVER

8. Assumption of Risk

By enrolling in this retreat, I acknowledge that I am voluntarily participating. I assume full responsibility for any risks associated with participation and hereby release The Host, including teachers, employees, agents, and representatives, from liability for personal injury, death, property damage, or loss of any nature arising from my participation, including those resulting from negligence.

9. Physical Training Release of Liability

I understand that yoga, breathwork, and other physical practices carry inherent risks, including serious injury or death. Risks include but are not limited to: falls, improper use of equipment, overexertion, dehydration, accidents, and conditions caused by terrain, weather, or actions of other participants.

I willingly assume all such risks and certify that I am physically, medically, and emotionally fit to participate. I accept full responsibility for my choices and acknowledge that The Host is not a licensed medical provider and does not diagnose, prescribe, or treat medical conditions.

10. Indemnification

I agree to indemnify and hold harmless The Host and affiliated organizations from any claims, damages, or expenses arising from my conduct or negligence during the retreat.

MEDIA

11. Permission for Capture and Use

I grant The Host the right to photograph, film, or otherwise capture my likeness during the retreat, and to use such media for promotional and marketing purposes, without compensation. I release The Host from any claims related to the use of such media.

WAIVER

12. Release and Waiver of Liability

I, my heirs, and legal representatives will not make a claim against, sue, or attach the property of The Host or affiliates for injury, damage, or death resulting from my participation in the retreat.

I certify that I am fit to participate and will remain fully responsible for my wellbeing. I acknowledge that all activities are undertaken voluntarily and at my own risk, and that retreat practices are not a substitute for medical care.

By signing up for the retreat through the application form, I accept the terms outlined in this agreement and release The Host from any and all liability arising from participation in this retreat.